Sometimes used interchangeably, Privacy Policies and Privacy Statements (also referred to as Privacy Notice) are two different type of documents that address a company’s privacy practices to two different types of audiences.
Typically, privacy policies are internally focused records conveyed to employees and/or internal stakeholders providing directions regarding the company’s practices on personal data handling. Instructions on the collection, processing, storing, sharing, communication and disposal of data belonging to both employees and users are shared as internal guidelines in a series of documents typically referred to as Privacy Policy.
Along with the date of applicability, ownership, the intended audience, directions on how data should be handled, a Privacy Policy also addresses the disciplinary measures in cases of non-compliance.
Well established privacy policies are build on solid frameworks that facilitate employees’ work towards full compliance with the applicable laws and regulations. Although not legally required, they are a must among companies that adopt a healthy privacy stance.
Focused on informing the external stakeholders about the company’s practices on data handling, Privacy Statements are public notifications aimed at disclosing in a transparent, concise and unambiguous manner what, how and why data is collected and processed. The notice not only outlines the purposes for collecting and processing data but also informs data subjects about their rights with regards to the information collected from them. Further, companies have the obligation to share the contact details of the data privacy responsible, the lawful grounds for processing as well as a full disclosure about potential third parties with access to private data.
Periodic updates of privacy policies and privacy statements are required especially when the legal or regulatory requirements change and could impact the operational mechanisms through which data are handled. When the updated versions are disseminated both internally and externally, changes are highlighted to reflect the recently adopted practices.
At Chekt, we recognize that a well-crafted privacy policy is essential for compliance and fostering trust with your customers. That’s why we’re dedicated to offering tailored solutions that align with your company’s practices and objectives. Ready to enhance your privacy strategy? Contact us today to discuss how we can help you create a privacy policy that perfectly fits your needs!
